Once a purchase order has been approved, the next step is to issue it to your vendor. This guide explains how to issue POs to vendors using Stampli.
Accessing approved POs
Log in to your Stampli account
Click "Procurement" in the left navigation menu
Click "Approved POs" to see all purchase orders ready to be issued
Locate the PO you want to issue in the list
Issuing a PO
Click on the PO reference number to open the purchase order
Review all information for accuracy
Click "Issue PO" at the top of the page
In the "Issue Purchase Order" dialog, you'll have two options:
Download PDF: To manually send the PO to the vendor
Email PO: To send the PO directly through Stampli
Option 1: Download PDF
Select the "Download PDF" checkbox
Click "Issue PO"
The PDF will download to your computer
You can then attach it to an email in your email client or send it through your preferred method
Option 2: Email PO
Select the "Email PO" checkbox
Enter the vendor's email address in the field provided
Click "Issue PO"
The system will automatically send the PO to the vendor with a professional email template
A copy of the email will be stored with the PO record
Best practices for issuing POs
Verify all details one final time before issuing
Include clear delivery instructions and contact information
Set expectations for order confirmation from the vendor
For high-value orders, consider following up with a phone call
Use standardized templates for consistency across all POs
Keep a record of when and how the PO was issued
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