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Managing purchase order approvals in Stampli
Managing purchase order approvals in Stampli
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Written by Melad Zahedi
Updated this week

This guide explains how to review and approve purchase orders as part of your organization's approval workflow.

Accessing POs pending your approval

1. As a Procurement Approver navigate to your inbox

2. Click on a PO that is pending approval.

3. Review the PO and click "Approve"

4. If desired, add approval comments and/or any attachments and click "Approve"

5. Close out of the approval by clicking "OK"

Asking questions before approving

If you need clarification before approving:

  1. Click "Ask a Question" instead of "Approve"

  2. Select the person you want to ask (typically the PO creator)

  3. Type your question in the text field

  4. Click "Send"

  5. You will be notified when they respond, and the thread will be visible in the PO's activity feed

Rejecting a purchase order

If the PO cannot be approved:

  1. Click "Reject" at the top of the page

  2. Provide a clear reason for rejection in the comments field

  3. Click "Reject" to confirm

  4. The PO creator will be notified and can make corrections or create a new PO

Tips for effective approval management

  • Review POs promptly to prevent procurement delays

  • Use the "Ask a Question" feature for clarifications rather than rejecting

  • Check budget impacts before approving high-value purchases

  • Verify that vendor information is accurate and up-to-date

  • Confirm that line items follow your organization's purchasing policies

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